Data Warehouse

ADDRESSEE

The last and first name of the addressee: normally, the Administrative Officer, Financial Officer, or other departmental administrator responsible for monitoring expenses.

VARCHAR2

30

ADDRESSEE_MIT_ID

9-digit MIT ID number of the addressee of a cost collector.

VARCHAR2

9

ADDRESSEE_ROOM

The MIT address, building and room number, of the addressee.

VARCHAR2

10

ADMIN_FLAG

A two character code identifying how a cost collector is administered: AL for allocation cost objects; DP for DLC administered; FC for Faculty administered; RA for RA support; RT for Research Telephone; NS for NSF Shortfall; SP for service provider (facilities); CG for Core Grant (administrative component); CR for Custodial (central) responsibility.

VARCHAR2

2

AREA_OF_RESP_CODE

XXX

VARCHAR2

2

CALC_CODE

Classic system term relating to overhead. Not in use in SAP.

VARCHAR2

1

COMPANY_CODE

Shows to which "company" in SAP a cost collector is attached. MIT uses separate "companies" in SAP to differentiate financial transactions for different legal entities with differing business rules or reporting requirements. There are currently three company codes, "CUR" for main campus, "TECR" for MIT's alumni magazine, Technology Review, and "LCP1" for Lincoln Laboratory.

VARCHAR2

4

COSTING_SHEET_DESCRIPTION

Description of the Costing Sheet associated with this Cost Collector. In SAP, the costing sheet is the mechanism used to calculate and post secondary costs such as allocations, employee benefts, and facilities and administration charges to cost collectors.

VARCHAR2

30

COSTING_SHEET_PROCEDURE

Code designating the Costing Sheet associated with this Cost Collector.

VARCHAR2

6

COST_CENTER_COUNTER

Used to count records within a group on a report. Always contains a value of 1.

NUMBER

1

COST_CENTER_EFFECTIVE_DATE

The beginning date of the cost center.

DATE

8

COST_CENTER_EXPIRATION_DATE

The date when a cost collector is no longer in use.

DATE

8

COST_CENTER_ID

Identifies the Cost Center. The Cost Center identifies the locations where the costs occur.

VARCHAR2

7

COST_CENTER_NAME

Cost Center description.

VARCHAR2

40

COST_CENTER_PARENT_ID

Gives the 7 digit cost collector ID of the Cost Center's Parent Cost Object, if it has one

VARCHAR2

7

COST_COLLECTOR_CATEGORY_CODE

Code identifying the categories of Cost Collectors: AUXIL (auxiliary), FNDNS (fund-nonsponsored), FNDSP (fund-sponsored), GENER (general), OTHER (other), RSRCH (research). See also COST_COLLECTOR_CATEGORY-DESC.

VARCHAR2

5

COST_COLLECTOR_CATEGORY_DESC

Description identifying the categories of Cost Collectors: Auxiliary, Fund -- Not Sponsored, Fund -- Sponsored, General, Other, Research. AUXILIARY cost centers are used by auxiliary enterprises (MIT Press, Housing & Dining, etc.) which are budgeted centrally but required to break even. FUNDS--NOT SPONSORED: those with non-sponsored revenue sources and contain MIT's endowments, loan funds, discretionary funds, and other accumulated net assets. All are internal orders. FUNDS--SPONSORED: have an external sponsor as the revenue source. Sponsored activity in the Fund range is non-organized research. All are WBS elements. GENERAL : All MIT Operating Cost Centers (cost objects budgeted centrally) except the Auxiliary cost centers defined above. RESEARCH: All of MIT's sponsored research activity is in this category. Revenue is assumed to be equal to expenses. All are WBS elements. OTHER: Internal Orders and WBS elements that hold activity that should not be part of MIT's revenues and expenses. This includes activity which will be distributed to General, Funds, and Research in the future using allocations, depreciation, or billings for services rendered, and activity being administered by MIT on behalf of others.

VARCHAR2

30

COST_COLLECTOR_CURRENCY

XXX

VARCHAR2

5

COST_COLLECTOR_KEY

Key used to join the Cost Collector to the financial transaction, and to get the master data that were current at the time of the transaction. This field should only be used for joining data, NOT for reporting.

VARCHAR2

12

EB_ADJUSTMENT

Description associated with EB Adjustment Key.

VARCHAR2

30

EB_ADJUSTMENT_KEY

IN SAP keys are used to specify particular EB, F&A, or Allocation rates to be associated with a Cost Collector. When a key is blank, MIT's standard EB or F&A rates apply, and there is no allocation. If the key is filled out, the special rates noted in the key description apply.

VARCHAR2

6

FUND_CENTER_ID

Six-digit number identifying the fund center (example: 100088 Music, 100152 Division of Toxicology).

VARCHAR2

6

FUND_ID

Identification number associated with the Fund (Example: 6779500)

VARCHAR2

7

IS_CLOSED_COST_CENTER

Y= the cost center is closed.

VARCHAR2

1

LAB_ALLOCATION

Description associated with Lab Allocation Key.

VARCHAR2

30

LAB_ALLOCATION_KEY

Code associated with a Cost Collector which points to an allocation rate which will be applied to this Cost Collector.

VARCHAR2

6

MAIL_CODE

Numerical codes describing distribution of Cost Collector statements. 1: Supervisor gets a copy of the Statement and the backup for the Cost Collector; Addressee gets a copy of the Statement only. 2: Supervisor gets a copy of the Statement only. Addressee gets a copy of the Statement and the backup for the Cost Collector. 3: Supervisor gets nothing; Addressee gets the ONLY copy of the Statement and the backup for the Cost Collector. 4: Supervisor gets the ONLY copy of the Statement and the backup for the Cost Collector; Addressee gets nothing. 5: Supervisor does NOT get Statement; Addressee does NOT get Statement but will get backup for the Cost Collector if there were charges.

VARCHAR2

1

OH_ADJUSTMENT

Description associated with OH Adjustment Key.

VARCHAR2

30

OH_ADJUSTMENT_KEY

Code associated with a Cost Collector which points to an overhead rate which will be applied to this Cost Collector.

VARCHAR2

6

ON_OFF_CAMPUS_STATUS

Indicates where research is performed: On Campus or Off Campus

VARCHAR2

10

ORGANIZATION_ID

The department, for example, Accounting.

VARCHAR2

6

ORGANIZATION_NAME

The name of the MIT Department or Unit to which the project is assigned, usually the home unit or the Principal Investigator or Co-Investigator.

VARCHAR2

40

POOL_CODE

Indicates which investment pool the funds should placed in.

VARCHAR2

1

PROFIT_CENTER_ID

A unique key that identifies the profit center.

VARCHAR2

7

PROFIT_CENTER_KEY

Key used to join the Profit Center to the financial transaction, and to get the master data that were current at the time of the transaction. This field should only be used for joining data, NOT for reporting.

VARCHAR2

11

PROFIT_CENTER_NAME

The text name of the profit center.

VARCHAR2

40

SECTION_CODE

A code which classifies cost collectors into sections for financial statement reporting purposes

VARCHAR2

3

SECTION_NAME

Description associated with the Section Code.

VARCHAR2

60

SUPERVISOR

The name of the person responsible for this project, cost center, internal order, or cost center.

VARCHAR2

30

SUPERVISOR_MIT_ID

The 9 digit MIT identification number of the person responsible for this project, cost center, internal order, or cost center.

VARCHAR2

9

SUPERVISOR_ROOM

The building and room number assigned to the person responsible for this project, center, internal order, or cost center.

VARCHAR2

10

TERM_CODE

** For FINANCIAL DATA: the Term Code identifies the status of the cost collector. Blank - open for charges between start and end dates. Term Code = 1 - Closed. Pre-end date charges allowed. Term Code = 2 - No longer in use. Term Code = 3 - Terminated. Charges not allowed. ** For STUDENT DATA: the Term Code identifies one of the terms in an academic year; for example: 1999FA==>Fall Term of the 1998-99 academic year, and 1999SP==>Spring Term of the 1998-99 academic year.

VARCHAR2

6

WAREHOUSE_LOAD_DATE

The date the record was loaded into the Data Warehouse from the source system.

DATE

8